Scan a document to a PDF

Table of contents:

Scan a document to a PDF
Scan a document to a PDF
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PDF stands for Portable Document Format. This format helps preserve the design and formatting of a document, regardless of the software used to create it. Converting pages of text and images into a PDF results in an electronic file that is much easier to use and read on both PC and Mac.

Steps

Method 1 of 4: Scanning a PDF on a PC

Scan Documents Into PDF Step 1

Step 1. Connecting your scanner to your computer

To do this, use a USB cable or connect the scanner to the network.

Scan Documents Into PDF Step 2

Step 2. Install the software that came with your scanner

This makes scanning a lot easier.

If you no longer have the drive, you can download the software for free from the manufacturer's website

Step 3. Place the document on the scanner glass

If you want to scan multiple pages, place them in the document feeder, if your scanner has one.

Scan Documents Into PDF Step 4

Step 4. Select PDF format on the scanner (if applicable)

Some scanners offer the option to set the size of the document on the scanner itself.

Scan Documents Into PDF Step 5

Step 5. Press the 'Scan' button on the scanner

Your scanning software on your PC should now start automatically.

Scan Documents Into PDF Step 6

Step 6. Save the scanned file as a PDF

A preview of the scanned document will appear on the screen. You should now be able to save this as a PDF. To do this, click traffic jam and select Save As. Choose 'PDF' as the file format.

Method 2 of 4: Using Image Capture (Mac OS X)

Step 1. Make sure the scanner drivers are updated to the latest version

You can check the 'Software Update' option in the applemenu to check if your hardware is up to date.

Step 2. Place the document on the scanner glass

If you want to scan multiple pages, place them in the document feeder, if your scanner has one.

Step 3. Open Image Capture

You can find it in the Applications folder.

Step 4. Check the 'Use Document Feeder' box if you want to scan multiple pages at once

This requires OS X 10.8 (Mountain Lion) or newer.

Step 5. Select the document size from the menu

By default, this is set to the page size of your system.

Step 6. Click the button

Show Details. By default, Image Capture will save your documents in-j.webp" />

Step 7. Click on 'Format' and select 'Pdf'

Step 8. In the 'Name' field, enter the name for the file to be saved

Step 9. Indicate where the file should be saved, via the 'Scan To' menu

Step 10. Press the button

scan. The document will be scanned into the program. Check the quality and make sure everything is aligned properly.

When you scan, the document will be created automatically. If the quality is not what you need, adjust your settings and scan the document again

Method 3 of 4: Converting an image to a PDF (Windows)

Scan Documents Into PDF Step 17

Step 1. Download CutePDF

This program acts as a printer that allows you to convert a document or image to a PDF when you click Print. This is great if your scanner saves files as-j.webp" />

Visit cutepdf.com/Products/CutePDF/writer.asp to download CutePDF for free

Scan Documents Into PDF Step 18

Step 2. Download Ghostscript

This will allow CutePDF to do the conversion. You can download this from the same page as CutePDF.

Scan Documents Into PDF Step 19

Step 3. Install Ghostscript

Run the downloaded converter.exe file to install Ghostscript.

Scan Documents Into PDF Step 20

Step 4. Install CutePDF

Follow the prompts for installing CutePDF.

Scan Documents Into PDF Step 21

Step 5. Open the image or document you want to convert

You can open this in any program that also allows you to print.

Scan Documents Into PDF Step 22

Step 6. Open the Print menu

You can usually find these in the file menu, or by clicking Ctrl-P.

Scan Documents Into PDF Step 23

Step 7. Select 'CutePDF' from the list of printers

Use the drop-down menu to select it.

Scan Documents Into PDF Step 24

Step 8. Click Print

You will be prompted to select a location to save the converted file. Click Save after this selection. Your new PDF will now be created.

Method 4 of 4: Converting an image to a PDF (OS X)

Step #1. Open the image in Preview

With this program from OS X, you don't need to install any separate conversion software.

Images open in Preview by default

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