Sort Alphabetically in Word: 8 Steps (with Pictures)

Table of contents:

Sort Alphabetically in Word: 8 Steps (with Pictures)
Sort Alphabetically in Word: 8 Steps (with Pictures)
Anonim

Sorting lists in alphabetical order is a good skill to learn in Word, especially if you often deal with lists and directories. Fortunately, sorting is very easy to learn once you know where to look. Follow this guide to learn how to do this in any version of Word.

Steps

Method 1 of 2: Word 2007/2010/2013

Alphabetize in Microsoft Word Step 1

Step 1. Open the file you want to sort

You can also copy and paste the list of words into a document, and then sort. In order to alphabetize the words, they must be formatted as a list, with each entry on its own line.

Alphabetize in Microsoft Word Step 2

Step 2. Select the text you want to sort

If your list is the only part of the document, you don't need to select anything. If so, select the part you want to sort.

Alphabetize in Microsoft Word Step 3

Step 3. Click on the Home tab

In the Paragraph section of the Home tab, click the Sort button. This is a picture of an "A" above a "Z" with an arrow next to it pointing down. This will open the Sort Text dialog box.

Alphabetize in Microsoft Word Step 4

Step 4. Choose the order

By default, sorting is done by paragraph. Click Ascending or Descending to choose the order in which to sort the list. Ascending sorts in alphabetical order, Descending in the opposite direction.

If you want to sort by the last word of each entry (eg by last name instead of first name), click Options in the Sort Text box. In the “Separate fields by” section, select Other and enter a space. Press OK and then select by from the Sort by menu. Press OK to sort the list

Method 2 of 2: Word 2003 or earlier

Alphabetize in Microsoft Word Step 5

Step 1. Open the file you want to sort

You can also copy and paste the list of words into a document, and then sort. In order to alphabetize the words, they must be formatted as a list, with each entry on its own line.

Alphabetize in Microsoft Word Step 6

Step 2. Select the text you want to sort

If your list is the only part of the document, you don't need to select anything. If so, select the part you want to sort.

Alphabetize in Microsoft Word Step 7

Step #3. Click on the Tables menu

Select Sort. This will open the Sort Text dialog box.

Alphabetize in Microsoft Word Step 8

Step 4. Choose the order

By default, sorting is done by paragraph. Click Ascending or Descending to choose the order in which to sort the list. Ascending sorts in alphabetical order, Descending in the opposite direction.

If you want to sort by the last word of each entry (eg by last name instead of first name), click Options in the Sort Text box. In the “Separate fields by” section, select Other and enter a space. Press OK and then select by from the Sort by menu. Press OK to sort the list

Tips

  • You can use MS Word as a sorter to alphabetize text in any program that you can use to sort text. Just alphabetize in Microsoft Word and then copy the sorted list to the desired software.
  • You may need to click the down arrow at the bottom of Word's main menu (as with Tables) to expand the menu and see all the options.

Popular by topic