Open your work email at home

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Open your work email at home
Open your work email at home
Anonim

Work almost never stops when you walk out of the office these days, and more and more people are finding it convenient to be able to access their work emails at home or on the go. If your employer allows it, you may be able to connect to your work email via the Outlook Web App (formerly Outlook Web Access). You can also use the classic Outlook e-mail program or your smartphone. To connect to your work email, you will in most cases need to contact your company's IT department.

Steps

Method 1 of 5: Outlook Web App

Access Work Email from Home Step 1

Step 1. Contact your company's IT department

Before you try to access your work email at home, it is a good idea to determine whether this is allowed. Many larger companies prohibit connecting to work email outside the office for security reasons. The IT department can also help you open your work email.

Access Work Email from Home Step 2

Step 2. Find out if your company uses Office 365 or a Microsoft Exchange Server that supports the Outlook Web App

In this case, there are a number of different ways to access your work email through a web browser, depending on which Microsoft products your company uses. If your company uses Office 365 for business, or if they have a Microsoft Exchange server set up for web access, you can use the Outlook Web App to access your work emails.

Access Work Email from Home Step 3

Step 3. Go to the login page of the email provider your company uses

If your company uses the Outlook Web App, the login page depends on how your company has set up its email system:

  • For Office 365 for business – Go to portal.office.com.
  • For Microsoft Exchange Server – Go to your Exchange server login page. For example, if your company is called 'Interslice', the Exchange login page could be mail.interslice.com.
Access Work Email from Home Step 4

Step 4. Sign in with your full email address and password

Enter your Office 365 for Business or Exchange email address and password. Contact your IT department if you don't know.

Access Work Email from Home Step 5

Step 5. Open your mailbox

After logging in, you will be able to access your account's Inbox. This process differs between Office 365 for business and an Exchange server:

  • Office 365 for Business – Click on the grid-shaped icon that contains all apps, and select 'Mail'.
  • Exchange Server - Click on the 'Mail' option in the navigation bar.
Access Work Email from Home Step 6

Step 6. Open and reply to your emails

Now that you've opened your Inbox, you can view, reply, and compose messages just like you would in any other email program. You'll see your folders on the left side of the screen, and your messages in the middle. When you select a message you will see it on the right side of the screen.

Method 2 of 5: Microsoft Outlook

Access Work Email from Home Step 7

Step 1. Contact your IT department

Different companies have different policies for opening work email outside of the office. Your IT department may also be able to help you with specific instructions to follow to connect to your email account.

Access Work Email from Home Step 8

Step 2. Open Outlook on your computer

If your company uses Exchange or Office 365 for business, you can add that account to Outlook on your computer.

Access Work Email from Home Step 9

Step 3. Click on the 'File' menu option and select 'Info'

You will now see information about your current accounts.

Access Work Email from Home Step 10

Step 4. Click on the 'Add Account' button

This allows you to add a new account to Outlook.

Access Work Email from Home Step 11

Step 5. Enter your email address and password

Outlook will now automatically detect the server you want to connect to. Outlook will probably ask you again to enter your password during this process.

In Outlook 2016 you can only set up your Exchange account via this automatic system. Your Exchange administrator will therefore have to set up your server in advance. Also, Outlook 2016 does not support Exchange 2007 servers

Access Work Email from Home Step 12

Step 6. Open your work email

After signing in, you will be able to send and receive work emails using Outlook, if you select your work inbox from the navigation menu on the left.

Method 3 of 5: iPhone Exchange Email

Access Work Email from Home Step 13

Step 1. Contact your IT department

Many companies prohibit connecting to work email from outside the office for security reasons. So ask your IT department whether it is even possible to open your work email from home. Often they can also help you best with instructions for connecting to your work email.

Access Work Email from Home Step 14

Step #2. Open the Settings app on your iPhone

If you have an email account with Office 365 for business or Exchange, you may be able to add your work email to the email app on your iPhone. This will only work if your IT department allows external connections.

Access Work Email from Home Step 15

Step 3. Select 'Mail, Contacts, Calendar'

This will open the settings for all email accounts you are connected to.

Access Work Email from Home Step 16

Step 4. Tap 'Add Account' and then select 'Exchange'

Here you can add an Exchange or Office 365 for Business account.

Access Work Email from Home Step 17

Step 5. Enter your email address and password

Don't forget to add the domain to the end of your email address (eg '[email protected]').

Access Work Email from Home Step 18

Step 6. Make sure 'Mail' is turned on and tap on 'Save'

Your work email account is now added to your email app.

If you are unable to connect to your Exchange or Office 365 for Business server, please contact your IT department. They may not allow connections to mobile devices

Access Work Email from Home Step 19

Step 7. Create a passcode if prompted

Some Exchange servers require you to create an access code when adding your account. You will then have to enter this access code to be able to open your work email.

Method 4 of 5: Android Exchange email

Access Work Email from Home Step 20

Step 1. Contact your IT department

You may not be able to open work emails outside the office at all. This depends on your company's policy. Contact your IT department to find out if you can connect your Android device to the Exchange server, and if there are special instructions for your network.

Access Work Email from Home Step 21

Step #2. Open the Settings app on your Android

If your IT department gives you the green light, you can add your Exchange or Office 365 for Business account via the Settings app on your Android.

Access Work Email from Home Step 22

Step 3. Select the 'Accounts' option

Here you will see all accounts connected to your device.

Access Work Email from Home Step 23

Step 4. Tap the '+ Add Account' button and select 'Exchange'

This allows you to add an Exchange or Office 365 for business account to your device.

Access Work Email from Home Step 24

Step 5. Enter your email address

Enter the email address you use for your work email and tap 'Next'.

Access Work Email from Home Step 25

Step 6. Enter your password

Enter the password you use to open your work email. Contact your IT department if you do not know your password.

Access Work Email from Home Step 26

Step 7. Check the account and server information

You will now see your email address, password, server, port, and security type. You can usually leave these at the default values, but you can change them here if your IT department instructs you to do so.

If you are unable to connect to your Exchange server, please contact your IT department and check whether they allow work email outside the office. They may also be able to help you with special instructions for accessing your work email

Access Work Email from Home Step 27

Step 8. Adjust your account settings

After connecting to your account, you can set which data you want to sync with your Android. Make sure 'Sync email' is turned on to receive work emails on your Android.

Access Work Email from Home Step 28

Step 9. Open your work email with the email app

After you've added your account, you can access your work email with the Email app on your Android.

Method 5 of 5: BlackBerry

Access Work Email from Home Step 29

Step 1. Contact your IT department

Not every company allows you to access your work email outside of the office, and many companies have certain conditions for using the mail server. Contact your IT department to find out if you can access your work email with your BlackBerry and if there are special instructions.

If your company uses BlackBerry Enterprise Cloud Services, your IT department will need to arrange the activation and authorization of your account

Access Work Email from Home Step 30

Step 2. Open the settings menu on your BlackBerry

You can find this menu on your home screen.

Access Work Email from Home Step 31

Step 3. Select the 'System Settings' section and then tap on 'Accounts'

You will now see all accounts connected to your BlackBerry.

Access Work Email from Home Step 32

Step #4. Tap on the 'Add Account' button

Here you can add a new account to your device.

Access Work Email from Home Step 33

Step 5. Select "Email, Calendar and Contacts" from the list of account types

You can use this for Exchange servers or for accounts with Office 365 for business.

Access Work Email from Home Step 34

Step 6. Enter your email address and password

Your BlackBerry will attempt to automatically connect to your Exchange server or your Office 365 for Business account.

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